Meeting Minutes 04/08/2020

RichFreedom · 4 August 2020 11:14

Coop Cycle Birmingham General Meeting

DIRECTORS: all present

QUORUM: yes?

Cargo Bike from Real Junk Food Project

Richard: Not been successful in finding a secure lockup. Have checked some paid options and best quote of £22 per week

Sean: We could think more creatively, talk to more organisations/a storage facility may present itself as we gain vendors

Sean: We are not at a point where we need it yet

All: Agreed

No urgency to move from RJFP, they have had it for a while and no intentions to do anything with it
All agreed to shelve the idea until we feel the capacity is needed as it is an additional cost (for storage)

Determining a labour cost per hour

General agreement to specify what our target labour cost per hour is
Considerations of outgoings required, admin time, loading times etc
ACTION: Richard to do some basic calculations on Trello board and others to comment

Rota

Were unable to complete a courier shift for the Warehouse Cafe on Saturday due to no availability
A rota had been created by Richard but it wasn’t filled out which lead to the situation
Some concerns that it was not as easily accessible or in an easy to understand format
Have access to other rotas from WHC/Bike foundry to assist
Action: Xenia to create a practical rota and rota procedure for courier shifts and for all to fill out/follow procedure

Bartlebys Brewery Proposal

Replication Application

Sylvia has made progress with the application to Replication funding
SWOT analysis, budget and video pitch left to complete/others to comment on
Video recordings of each required for video pitch.
Application required by next week
ACTION: Richard to assist with budget (and include Covid related items)
ACTION: All to read/comment on above docs, by end of 04/08/2020
ACTION: All to contribute to video pitch (on google drive) and recording themselves talking for approx 20-30 secs, by end of 05/08/2020

Social Medias

Xenia has had some advice from friend who has social media advertising experience
At some point we should approach local news and foodnews outlets, however Richard suggested we are not at that point yet as need more vendors/variety
Imagery should be of food/products as they are better sell
Agreement that we should advertise as the platform and can share posts by vendors but we are not being paid to run promo for individual vendors. This will become more clear as we gain more vendors. Sean states at this point there is still advantage to doing both
Seb says difficult to come up with regular post ideas. Xenia has found scheduling options which she will pass on to Seb. Request for all to assist with post ideas
ACTION: All to forward post ideas to Seb
ACTION: Xenia/Seb to make use of scheduling features to take pressure off
ACTION: Xenia to look into analytics of website further to better understand

Pedal Pantry

Xenia asked if possible to get in touch with Pedal Pantry by end of week. Richard says can complete CCB advert and start contacting more vendors
ACTION: Richard to complete CCB advert by Friday. All to comment on as needed.

Allergens

Xenia did some research on allergens. Posted info to trello. Conclusion seemed to be that
- Allergen information must be displayed by vendor on website/container (Richard asked if this was just cooked food i.e. what about groceries from clean kilo, unsure, should check info)
- If we ever get to delivering raw meat, there are far higher requirements (all: cross bridge when we get to it)
- Anything that might spill should go in sealed containers as vendor responsibility

Bike Repair Voucher Scheme

ACTION: Sean will notify all of next bike repair voucher scheme. All to register for voucher

AOB